1.1. The name of this association shall be the Chinese-American Professors in Environmental Engineering and Science, hereafter referred to as “CAPEES.”
1.2. CAPEES is a non-political, non-sectarian, and not-for-profit organization registered in the State of New Jersey as an IRS tax-exempt and non-profit organization (EIN: 83-1300344).
The objectives of CAPEES are (1) to promote discovery, exchange, and dissemination of knowledge and ideas in the field of environmental engineering and science (EES), (2) to foster professional growth and career development of Chinese American professors in EES, (3) to provide expert scientific and technical services to the EES community and the society at large. CAPEES shall accomplish these objectives through meetings and symposia, dissemination of technical information, mentoring of students and young scholars, and participation in national and international research and educational programs.
3. STATEMENT OF NON-DISCRIMINATION
CAPEES does not deny or accept membership, membership privileges, or other services on the basis of religion, creed, physical ability, gender, sexual orientation, age, language, or origin of nation or region.
4. MEMBERSHIP CLASSIFICATION, QUALIFICATIONS, AND PRIVILEGES
4.1. CAPEES membership shall include regular members, life members, affiliate members, and honorary members. A Membership Committee may be established from all “eligible voting members” to discuss and approve the memberships, especially affiliate members and honorary members.
4.2. A regular member of CAPEES is typically an individual who presently holds a full-time faculty appointment, or a position deemed equivalent by the Membership Committee, in the field of EES at a higher education institution in North America. Regular members are entitled to all membership privileges, including voting, holding a CAPEES office, and serving on a CAPEES committee.
4.3. A life member of CAPEES shall be an individual who, at the time of remitting life membership dues, holds a full-time tenured faculty appointment in the field of EES at a higher education institution in North America. Life members are entitled to all membership privileges even after retirement from their academic positions.
4.4. Honorary members shall be individuals who have made significant contributions to EES or environmental protection. Honorary members shall be nominated by the Membership Committee and approved by the Board of Directors. Honorary members are entitled to all membership privileges.
4.5. An affiliate member of CAPEES shall be (a) a graduate student or post-doctoral scholar in the field of EES at a higher education institution in North America, or (b) a professor or research scientists in the field of EES at a university outside North America. An affiliate member may not hold an office or vote but may serve on a CAPEES committee.
4.6. Membership privileges for regular, life and honorary members include, but not limited to, award nominations, attending CAPEES workshops, lectures, seminars, and advertising through Wechat/Twitter posting or CAPEES website.
5.1. The membership year and fiscal year shall both be from January 1 to December 31.
5.2. The annual dues for the different types of membership shall be determined yearly by CAPEES officers and/or Board of Directors.
5.3. Annual dues shall be remitted to the CAPEES Treasurer via the CAPEES website and shall be paid within one (1) month; i.e., by January 31st every year.
6.1. The affairs of CAPEES shall be overseen and advised by a Board of Directors (hereafter designated as the Board) under such rules as the Board may determine, subject to the specific conditions of this Constitution.
6.2. A quorum of the Board shall consist of a minimum of seven (7) Members and shall include the President, the President-Elect, and the immediate past Presidents. The rest of the Board Members should be elected. The acts of a majority of the Board Members present at a meeting at which a quorum is present shall constitute the acts of the Board.
6.3. The immediate past President of CAPEES shall be the Chairperson of the Board.
6.4. The term of service for all Board Members shall be at least one (1) year in duration that coincides with the term of Officers. There is no set term limit for Board Members, unless requested by the Board Members made to the board.
6.5. The duties of the Board are as follows:
6.5.1. The Board shall be the representative of CAPEES and shall manage important affairs and establish policies subject to the conditions and limitations prescribed in the Constitution.
6.5.2. The Board may review all Committee reports and make recommendations to these reports as necessary/appropriate.
6.5.3. The Board shall provide guidance and suggestions on organizational investments and spending of all CAPEES funds. The Board, individually and collectively, shall not incur any unauthorized liability on behalf of CAPEES.
6.6. A vacancy on the Board shall be filled by recommendations or referral of the remaining Members of the Board at any Board meeting or by written ballot of the Board.
6.7. At least one (1) meeting of the Board shall be held each year on such day and at such place as the Chairperson of the Board may direct. Special meetings may also be called at any time by the President, or in his/her absence by the President-Elect, or upon written request of at least half of the Board Members. Notice of all regular and special meetings of the Board shall be given by the Secretary to each Board Member at least ten (10) days in advance.
6.8. Board members, having intent of leaving the board, shall contact the board and executive officers/president for advance notification. Board members who remain inactive (absence in meetings or discussions) and fail to commit services or duties to CAPEES shall be removed after board discussion/approval with the executive officers/president.
7.1. The Officers of CAPEES are typically formed by President, President-Elect, Secretary, strategic communication officers and Treasurer. The President-Elect shall be elected by the eligible voting members of CAPEES and shall succeed the President at the end of his/her term. The term of CAPEES president is typically two (2) years unless otherwise requested by the president or the board. The other Officers shall be appointed by the President with a typical term of at least one year.
7.2. Duties and Functions
7.2.1. The Officers shall have general supervision of the affairs and activities of CAPEES. They shall have the authority and shall exercise the powers and perform the duties specified by the Board.
7.2.2. The President shall be the chief officer of CAPEES. He/she shall preside, advise, and manage all the affairs and activities of CAPEES.
7.2.3. The President-Elect shall assist the President in the performance of the duties and, in the absence of the President, shall act in place of the President.
7.2.4. The Secretary shall be responsible for communications within CAPEES and for keeping of meeting minutes and other official documents.
7.2.5. The strategic communication officers shall be responsible for external communications of CAPEES affairs and for obtaining, editing, and preparing material for dissemination and publication on the CAPEES website.
7.2.6. The Treasurer shall be responsible for the finances of CAPEES, including filing of tax returns, banking, reporting annual budgets, and keeping of financial records.
7.3. An Officer may be re-appointed for an additional term by the President. There is no set term limit for appointed Officers.
7.4. Nominations for President-Elect for the following year shall be received and evaluated by a Nomination Committee, which shall be chaired by the immediate past President. The Nomination Committee shall prepare a list of nominees and submit the nominations to the Board for review.
7.5. The Secretary shall make up a ballot containing the names of candidates for President-Elect in alphabetical order and send it to all eligible voting members at least thirty (30) days prior to voting.
7.6. The President-Elect shall be elected by affirmative vote of a majority of the CAPEES officers and/or CAPEES members in good standing. Each eligible voting member may vote for only one candidate.
7.7. All ballot must be returned via electronic mail to the Secretary within ten (10) days of voting to be counted. The candidate receiving the highest number of votes shall be declared elected. In case of a tie, a run-off election, either at a meeting or by e-mail, will be held promptly to elect a new President-Elect.
7.8. In the case of a vacancy of an appointed Office, the President shall appoint a new Officer to fill that vacancy within thirty (30) days.
8.1. CAPEES shall hold an annual conference and/or business meeting (onsite or virtual online), plus additional meetings as necessary, to accomplish its objectives. The time, location, and format of each conference or meeting shall be determined by the Board and notice thereof shall be sent to all CAPEES members and posted on CAPEES web site by the Editor-In-Chief at least thirty (30) days in advance of an annual conference/meeting and at least ten (10) days in advance of other meetings.
8.2. At any meeting of CAPEES, a majority of members present constitutes a quorum.
9.1. The President shall appoint chair (and vice chair if applicable) and members of standing and ad hoc committees on matters such as admission, nomination, membership, awards, collaborations, outreach, conferences, and other affairs of CAPEES.
9.2. The chair of each committee shall be a present member of CAPEES in good standing. The chair shall have the relevant experiences or qualifications on matters involving the work of the committee. The chair shall also designate the active members of the committee with the approval of the President and/or CAPEES offices. The chair has the right to establish subcommittees necessary to accomplish the committee’s purpose.
9.3. All reports and recommendations of a committee shall be submitted to the CAPEES president and officers for consideration and further action, as necessary.
10. AMENDMENTS OF CONSTITUTION AND BY-LAWS
Amendments to these Constitution and By-Laws may be made subject to the following:
10.1. Amendments may originate from or through the Board or the Officers, or on petition of a majority of qualified members of CAPEES. The Secretary shall e-mail notice and complete text of an amendment on the instruction of the Board to each member at least fifteen (15) days before it is to be voted upon. Amendments may be voted upon at the annual meeting, at a special meeting, or by letter or email ballot.
10.2. A majority of affirmative votes of the total votes, cast either at a meeting or via e-mail ballot, shall be required for passage of an amendment.
10.3. Upon passage, amendments shall take effect immediately.
10.4. The Board cannot make changes to the Constitution and Bylaws that change the Board composition and election, name, objectives, membership rights and privileges without the approval of the membership by a majority vote.
11. DISPOSITION OF ASSETS UPON DISSOLUTION
In the event of dissolution of CAPEES, the property and assets thereof, after providing for all obligations and liabilities of CAPEES, shall then be disposed of exclusively for the purpose of CAPEES, or to organizations with similar purposes and exempt from taxation under Section 501(c) (3) of the Internal Revenue Code, as shall be determined by the Board.