Bylaws

1.0        NAME

 

1.1        The name of this association shall be the Chinese-American Professors in Environmental Engineering and Science, hereafter referred to as “CAPEES.”

 

1.2        CAPEES is a non-political, non-sectarian, and not-for-profit organization registered in the State of Delaware as an IRS tax-exempt corporation.

 

 

2.0        OBJECTIVES

 

2.1        The objectives of CAPEES are (1) to promote discovery, exchange, and dissemination of knowledge and ideas in the field of environmental engineering and science (EES), (2) to foster professional growth and career development of Chinese American professors in EES, (3) to provide expert scientific and technical services to the EES community and the society at large.  CAPEES shall accomplish these objectives through meetings and symposia, dissemination of technical information, mentoring of students and young scholars, and participation in national and international research and educational programs.

 

 

3.0        STATEMENT OF NON-DISCRIMINATION

 

3.1       CAPEES shall not deny membership, membership privileges, or other services on the basis of religion, creed, physical ability, gender, sexual orientation, age, language, or origin of nation or region.

 

 

4.0        MEMBERSHIP CLASSIFICATION, QUALIFICATIONS, AND PRIVILEGES

 

4.1       CAPEES membership shall include regular members, life members, affiliate members, and honorary members.  A Membership Committee shall consist of all “eligible voting members” and shall approve and admit all new regular, life, and affiliate members and nominate honorary members.

 

4.2        A regular member of CAPEES shall be an individual who presently holds a full-time faculty appointment, or a position deemed equivalent by the Membership Committee, in the field of EES at a higher education institution in North America.  Regular members are entitled to all membership privileges, including voting, holding a CAPEES office, and serving on a CAPEES committee.

 

4.3        A life member of CAPEES shall be an individual who, at the time of remitting life membership dues, holds a full-time tenured faculty appointment in the field of EES at a higher education institution in North America.  Life members are entitled to all membership privileges even after retirement from their academic positions.

 

4.4        Honorary members shall be individuals who have made significant contributions to EES or environmental protection.  Honorary members shall be nominated by the Membership Committee and approved by the Board of Directors.  Honorary members are entitled to all membership privileges.

 

4.5        An affiliate member of CAPEES shall be (a) a graduate student or post-doctoral scholar in the field of EES at a higher education institution in North America, or (b) a professor or research scientist in the field of EES at a university outside North America.  All affiliate membership requires the signed sponsorship of a regular, life, or honorary member.  An affiliate member may not hold an office or vote but may serve on a CAPEES committee.

 

4.6        The term “eligible voting members” shall include all regular, life, and honorary members in good standing, with each member having one vote.

 

 

5.0        MEMBERSHIP DUES

 

5.1        The membership year and fiscal year shall both be from January 1 to December 31.

 

5.2        The annual dues for the different types of membership shall be determined yearly by the Board of Directors.

 

5.3        Annual dues shall be remitted to the CAPEES Treasurer and shall be payable within one (1) month; i.e., by January 31st.

 

 

6.0        BOARD OF DIRECTORS

 

6.1        The affairs of CAPEES shall be supervised by a Board of Directors (hereafter designated as the Board) under such rules as the Board may determine, subject to the specific conditions of this Constitution.

 

6.2        A quorum of the Board shall consist of a minimum of seven (7) Members and shall include the President, the President-Elect, the immediate past President.  The rest of the Board Members should be elected. The acts of a majority of the Board Members present at a meeting at which a quorum is present shall constitute the acts of the Board.

 

6.3        The immediate past President of CAPEES shall be the Chairperson of the Board.

 

6.4        The term of service for all Board Members shall be one (1) year in duration that coincides with the term of Officers.  There is no set term limit for Board Members.

 

6.5        The duties of the Board are as follows:

 

6.51      The Board shall be the representative of CAPEES and shall manage its affairs and establish policies subject to the conditions and limitations prescribed in the Constitution.

 

6.52      The Board shall receive all Committee reports and take action on recommendations made in these reports as necessary/appropriate.

 

6.53      The Board shall direct investments and spending of all CAPEES funds, review and approve CAPEES budgets, and make funds available for regular CAPEES operation and for specific purposes.  The Board, individually and collectively, shall not incur any unauthorized liability on behalf of CAPEES.

 

6.6        A vacancy on the Board shall be filled for the un-expired term by the affirmative vote of a majority of the remaining Members of the Board at any Board meeting or by written ballot of the Board.

 

6.7        At least one (1) meeting of the Board shall be held each year on such day and at such place as the Chairperson of the Board may direct.  Special meetings may also be called at any time by the President, or in his/her absence by the President-Elect, or upon written request of at least half of the Board Members.  Notice of all regular and special meetings of the Board shall be given by the Secretary to each Board Member at least ten (10) days in advance.

 

 

7.0        OFFICERS

 

7.1          The Officers of CAPEES shall include President, President-Elect, Secretary, Editor-In-Chief and Treasurer.  The President-Elect shall be elected by the eligible voting members of CAPEES and shall succeed the President at the end of his/her term.  The other Officers shall be appointed by the President.  The President-Elect, President, and immediate past President are Members of the Board by default.

 

7.2        Duties and Functions

 

7.21      The Officers shall have general supervision of the affairs of CAPEES.  They shall have the authority and shall exercise the powers and perform the duties specified by the Board.

 

7.22      The President shall be the chief officer of CAPEES.  He/she shall have general and active management of the business of CAPEES and shall preside at all meetings.

 

7.23      The President-Elect shall assist the President in the performance of the duties and, in the absence of the President, shall act in place of the President.

 

7.24      The Secretary shall be responsible for communications within CAPEES and for keeping of meeting minutes and other official documents.

 

7.25      The Editor-In-Chief shall be responsible for external communications of CAPEES affairs and for obtaining, editing, and preparing material for dissemination and publication on the CAPEES web site.

 

7.26      The Treasurer shall be responsible for the finances of CAPEES, including filing of tax returns, banking, reporting annual budgets, and keeping of financial records.

 

7.3        The term for all appointed Officers shall be no more than one (1) year in duration and shall end concurrently with the term of the President, on December 31st.  An Officer may be re-appointed for an additional term by the next President.  There is no set term limit for appointed Officers.  An individual can only be appointed for one Office at a time.

 

7.4        Nominations for President-Elect for the following year shall be received and evaluated by a Nomination Committee, which shall be chaired by the immediate past President.  The Nomination Committee shall prepare a list of nominees and submit the nominations to the Board for review.

 

7.5        The Secretary shall make up a ballot containing the names of candidates for President-Elect in alphabetical order and send it to all eligible voting members at least thirty (30) days prior to voting.

 

7.6        The President-Elect shall be elected by affirmative vote of a majority of the voting members of CAPEES in good standing.  Each eligible voting member may vote for only one candidate.

 

7.7        All ballot must be returned via electronic mail to the Secretary within ten (10) days of voting to be counted.  The candidate receiving the highest number of votes shall be declared elected.  In case of a tie, a run-off election, either at a meeting or by e-mail, will be held promptly to elect a new President-Elect.

 

7.8        In the case of a vacancy of an appointed Office, the President shall appoint a new Officer to fill that vacancy within thirty (30) days.

 

 

8.0        MEETINGS

 

8.1        CAPEES shall hold an annual conference and/or business meeting, plus additional meetings as necessary, to accomplish its objectives.  The time, location, and format of each conference or meeting shall be determined by the Board and notice thereof shall be sent to all CAPEES members and posted on CAPEES web site by the Editor-In-Chief at least thirty (30) days in advance of an annual conference/meeting and at least ten (10) days in advance of other meetings.

 

8.2        At any meeting of CAPEES, a majority of members present constitutes a quorum.

 

 

9.0        COMMITTEES

 

9.1        The President shall appoint chair (and vice chair if applicable) and members of standing and ad hoc committees on matters such as admission, nomination, directory, conference, and other affairs of CAPEES.

 

9.2        The chair of each committee shall be a present member of CAPEES in good standing.  The chair shall have the right to attend Board meetings with full privilege of discussion on matters involving the work of the committee.  The chair shall also designate the active members of the committee with the approval of the President.  The chair shall have the right to establish subcommittees necessary to accomplish the committee’s purpose.

 

9.3        All reports and recommendations of a committee shall be submitted to the Board for consideration and action as necessary.

 

9.4        All members of committees shall be present CAPEES members in good standing.

 

 

10.0      AMENDMENTS OF CONSTITUTION AND BY-LAWS

 

Amendments to these Constitution and By-Laws may be made subject to the following:

 

10.1      Amendments may originate in the Board, through the Board, or on petition of a majority of qualified members of CAPEES.  The Secretary shall e-mail notice and complete text of an amendment on the instruction of the Board to each member at least fifteen (15) days before it is to be voted upon.  Amendments may be voted upon at the annual meeting, at a special meeting, or by letter or email ballot.

 

10.2      A majority of affirmative votes of the total votes, cast either at a meeting or via e-mail ballot, shall be required for passage of an amendment.

 

10.3      Upon passage, amendments shall take effect immediately.

 

10.4      The Board can not make changes to the Constitution and Bylaws that change the Board composition and election, name, objectives, membership rights and privileges without the approval of the membership by a majority vote.

 

 

11.0      DISPOSITION OF ASSETS UPON DISSOLUTION

 

In the event of dissolution of CAPEES, the property and assets thereof, after providing for all obligations and liabilities of CAPEES, shall then be disposed of exclusively for the purpose of CAPEES, or to organizations with similar purposes and exempt from taxation under Section 501(c) (3) of the Internal Revenue Code, as shall be determined by the Board.

 

Revised January 9, 2014